For government and nonprofit teams

Timesheets your team can sign off on.

Staff log hours. Managers approve. You get a signed PDF and a clear record at the end of every week. No more chasing timesheets through email on Friday afternoon.

Request access Talk to us See how it works

Our team reviews each request to keep the platform safe.

Built for teams that need a real record at the end of every pay period. See the FAQ for the long answers.

A per-employee weekly view with worked hours, leave hours, total, expected, and variance — the cross-check before payroll runs. — Weekly Reconciliation. The cross-check before payroll runs.

Designed to fit each role

Choose your role below to see where this fits into your workflow.

Finance Directors You sign off on the close. We make sure every hour has the paperwork to back it up. Approvers and managers You see a queue of timesheets that need your signature. Sign in your browser. Done by Friday. Grant managers When a funder asks who worked on what, you can hand them one signed PDF in a few clicks. Payroll and HR One dashboard shows who’s ready. One CSV goes to your payroll system.

Here’s what it does.

Six things, in the order they happen. Log hours. Approve a week. Sign off. Check the funding. Close payroll. Bundle the records.

01Log hours

Staff log their hours in a weekly grid.

Open the grid. Pick what you worked on. Type the hours. Most people finish a week in under three minutes. If you worked on the same things as last week, one click copies them forward.

Why it matters: When entry is fast, staff actually fill out their timesheets. When entry is slow, you spend Friday chasing people.

A weekly grid mid-edit. What you worked on listed down the left, hours by day across the top. — The weekly grid. What you worked on down the left, hours by day across the top.

02Approve a week

Approvers see a queue. They sign in the browser.

Every approver opens one page and sees the timesheets waiting on them. Late ones are flagged. Sign right there. If someone’s out, the work routes to a backup automatically.

Why it matters: No more printing, scanning, or DocuSign back-and-forth. The signature is built in.

The approver queue. One row per timesheet waiting for a signature.

03Get a signed PDF

Every approved week becomes a signed PDF.

Staff signature. Approver signature. The date and time it happened. You can pull the same PDF back six months from now and it’ll match exactly. If anything changed, the record will say so.

Why it matters: When a funder or auditor asks “who worked on this and when did you sign off?”, you already have the answer in one file.

A signed PDF as the staff member receives it after approval. — A signed PDF. One per staff member, per week.

04Check the funding

See where time was supposed to go vs. where it actually went.

Each staff member can have a funding split — say, 60% on one grant and 40% on another. The report compares expected hours to actual hours, week by week. You see the gap before someone else asks about it.

Why it matters: Funders ask. Better that you spot the mismatch first, while there’s still time to fix it.

A report showing expected hours, actual hours, and the difference, one row per staff member per funding source. — Expected hours, actual hours, and the difference — one row at a time.

05Close payroll

One dashboard. One CSV your payroll system reads.

Monday morning, the dashboard tells you who’s ready, who’s partway, and who’s stuck. When the week closes, one click sends a CSV to your payroll system. No copy-paste. No spreadsheet rebuild.

Why it matters: Payroll runs on a deadline. We help you hit it without the Friday-night scramble.

The payroll-readiness dashboard. Each row is a staff member, with a status for the open pay period. — The payroll-readiness dashboard. One row per staff member.

06Bundle the records

Hand a funder every signed week, in one download.

Pick the grant. Pick the date range. Click. Out comes one PDF with every signed week inside, sorted by staff member. No digging through email. No rebuilding a binder.

Why it matters: The thing that used to take a week of someone’s time now takes a few clicks.

The cover page of a bundle PDF. Indexed by staff member, signed weeks within the date range. — A bundle. Every signed week, indexed by staff member.

Read the full guide for your role.

One guide per seat on the team. Each one reads in about ten minutes — or download the PDF for the meeting.

Admin Set up the workspace once, keep it healthy week to week. Staff Log your hours, submit your week, get a signed PDF. Two or three minutes a day. Approver Clear the queue, sign the week, keep payroll on time. Fiscal Analyst Reconcile funder splits, run the reports, bundle signed PDFs. HR Analyst Close payroll clean every cycle. Eight reports in the right order.

See all role guides →

Built to hold up when someone checks.

We take accessibility, security, and audit records seriously. Your data sits in its own workspace, isolated from every other customer. Every signed PDF is permanent. Email us and we’ll send documentation your procurement, IT, or auditors need.

Read the full FAQ →

Pricing that fits your team.

Pricing scales with your team. Send us a note and we’ll send you a quote in two business days.

Talk to us More on the FAQ →